Designed for high-growth coffee brands, our coffee roasting ERP solution eliminates the friction of siloed systems by delivering tighter control over roast production, green & roasted inventory movement, and real-time financial reporting through NetSuite or Dynamics 365, featuring the industry’s only native Cropster connector.
Since 2004, Folio3 FoodTech has partnered with food and beverage businesses of every scale, from artisan roasteries and specialty coffee importers to multi-location cafe chains and global food enterprises. We've built Cropster connectors for hand-roasted coffee brands, Square POS integrations for multiple coffee chains, and enterprise ERP deployments across dairy, meat, seafood, and bakery operations worldwide. Whether you're a head roaster needing batch-level costing visibility, a finance leader demanding SKU-level profitability, or a compliance team preparing for a certification audit, our digital solutions adapt to your operation, your scale, and your people. Coffee is where we go deep. Food is where we go wide.
Most coffee roasting software works well early on. But once orders, locations, teams, and reporting requirements grow, disconnected processes start slowing decisions, creating inconsistencies, and limiting operational control.
Disconnected inventory records make it difficult to track coffee movement accurately across roasting, packaging, warehousing, and fulfillment operations.
Wholesale, subscriptions, retail, and ecommerce orders create disconnected fulfillment workflows that overwhelm growing coffee operations teams.
Shrinkage, drum time, blend ratios, and packaging all change what a kilo of roasted coffee actually costs. Cropster alone won't tell you.
Freight, duties, storage, and import fees rarely flow accurately into green coffee inventory valuation and profitability reporting.
Production activity updates faster than accounting systems, creating delays in inventory valuation, reporting accuracy, and operational visibility.
From the first green coffee purchase order to the final wholesale invoice, our coffee ERP solution offers every module your coffee business needs to scale without operational chaos or financial blind spots.
Run every roast with tighter production control, accurate batch tracking, and better consistency across blends, profiles, and packaging operations.
Maintain accurate visibility across green, roasted, and packaged coffee inventory while reducing stock mismatches and warehouse confusion.
Manage coffee sourcing, supplier contracts, inbound shipments, and purchasing approvals without losing visibility into import and inventory costs.
Handle wholesale, retail, and distributor orders through connected fulfillment workflows built for fast-moving coffee operations and growing demand.
Manage recurring coffee subscriptions, online storefronts, renewals, and customer payments without disconnecting fulfillment or inventory operations.
Coordinate warehouse fulfillment, shipment scheduling, and carrier operations while keeping coffee orders moving accurately across every sales channel.
Connect production, purchasing, inventory, and fulfillment activity directly with accounting workflows to improve financial visibility and reporting accuracy.
Track coffee quality, cupping results, supplier audits, and certification workflows while maintaining complete compliance and inspection visibility.
Turn operational, financial, inventory, and production data into actionable reporting built specifically for modern coffee business decision-making.
Track espresso machines, roasting equipment, service schedules, warranties, and customer placements while maintaining complete visibility across asset performance and maintenance operations.
We engaged Folio3 for our Square to NetSuite integration.Folio3 has done a great job of providing an integrated solution that is functional & stable. The Folio3 team was also engaged to maintain the integration. We found the team very resourceful & responsive. They managed our project professionally & efficiently. Folio3 delivered superior service & added value to our accounting operation.
Cropster remains the go-to platform for roast profiling, cupping workflows, and green coffee management. But as coffee businesses expand into wholesale, ecommerce, retail distribution, and multi-location operations, disconnected inventory, finance, and reporting systems create operational blind spots.
Our native Cropster Connector seamlessly connects Cropster with Microsoft Dynamics 365 or NetSuite, giving finance, inventory, and operations teams real-time ERP visibility without disrupting existing roastery workflows.
As your operation grows beyond what spreadsheets and roasting software can offer, these are the features that bring your entire coffee business under one connected, enterprise-grade system.
Know your green lots, roasted batches, and packaged SKUs across every warehouse live, not through yesterday’s spreadsheets.
From harvest year and origin farm to roast batch IDs and dispatch invoices, maintain complete forward and backward traceability in one click.
Every kilo of shrinkage impacts profitability. Track green input versus roasted output per batch and automatically post yield variances to your GL.
Manage wholesale accounts, EDI retail partners, DTC subscriptions, and cafe replenishment through one order management system and shared inventory pool.
Cropster, Square POS, Shopify, ShipStation, and your existing tech stack connect through prebuilt and custom APIs with zero double entry.
Manage green coffee contracts, delivery schedules, pricing differentials, and supplier commitments with tighter purchasing visibility.
Predict green coffee demand by harvest cycle, identify yield anomalies early, and surface your most and least profitable wholesale accounts automatically.
Role-based access controls, audit trails, and SOC-compliant cloud infrastructure protect your green coffee contracts, pricing, and financial data at scale.
Coffee industry data templates, a pre-mapped Cropster connector, and dedicated implementation teams help you go live in weeks, not months.
Includes route optimization and delivery scheduling to ensure efficient, timely deliveries.
Provides analytics on sales, customer behavior, and product performance, integrated with ERP systems.
Features customer feedback options and quality control module for maintaining high standards.
Offers sophisticated search and filtering capabilities to help customers locate products easily.
Prominently displays USDA certifications and labels within the app, building trust with B2B clients.
Provides real-time tracking and notifications for order updates, enhancing transparency and customer satisfaction.
Connect your coffee roasting software, ecommerce storefronts, POS systems, and retail EDI partners while keeping inventory, orders, production, and financial data fully synchronized.
Purpose built for the operational needs of modern coffee businesses across every stage of the coffee industry.
Move beyond manual harvest tracking with better visibility across yields, field activity, and coffee lot traceability.
Keep fermentation stages, cherry intake, drying activity, and processing yields flowing without disconnected operational coordination.
Coordinate supplier commitments, inbound shipments, landed costs, and coffee trade workflows without disconnected operational systems.
Connect roast production, subscriptions, inventory movement, wholesale fulfillment, and profitability reporting through one operational workflow.
Keep wholesale fulfillment, retailer orders, warehouse inventory, and EDI workflows moving without operational bottlenecks slowing distribution.
Manage cafe replenishment, POS activity, equipment servicing, and multi-location operations without relying on disconnected systems.
Watch how ADM Agriculture improved its processes and achieved grow using NetSuite SuiteSuccess.
Read what our clients say about their experiences and the difference our solutions have made for them.
We were extraordinarily pleased with the functionality and depth of understanding that Folio3's solution exhibited after a relatively brief but incisive, project kickoff meeting. Folio3 ``gets it`` from the start, relieving us from tedious development discussions drawn out over a long period of time.
Folio3 impressed me by learning a BI tool they did not have prior experience with and in a short amount of time produced analysis reports ready for business consumption. We are excited on the next set of critical reports Folio is working on for us and expect the relationship to continue for the foreseeable future.
"The team has done a tremendous job from testing and deploying our DAX applications to go live. They have also helped develop a reusable pattern for scheduling processes used by multiple workers. We will definitely continue to lean on folio3 for future support of these applications."
Folio3 has been an outstanding NetSuite implementation partner, excelling in complex integrations across our business units. Their expertise, innovative solutions, and responsive, supportive team make them truly impressive.
BioPak adopted NetSuite early in Australia, using its ERP, CRM, and eCommerce. After initial challenges with development partners, we partnered with Folio3 in 2016. Their transparency, work ethic, and seamless collaboration reignited our drive for crucial upgrades and innovations, making them a trusted partner in our growth.
We needed an online presence for our business that catered to both our B2B and B2C clientele and we needed it in record time. Folio3 was able to deliver in our timeline, in budget, and has continued to provide us with excellent on-going support.
We thank Folio3 for their dedication and hard work over the past 12 months. Folio3 team has been a great help to our organization, and I am proud of the relationship we have built between our colleagues and companies. I look forward to continuing to work with the Folio3 team.
Folio3 was extremely qualified within our NetSuite environment & was able to provide advanced proficiency when customizing the integration. I appreciate their ability to navigate the system well & provide the expertise needed to complete the project. We appreciate your hard work & look forward to our continued collaboration.
We are very excited to see the new PigWise app rolling out to production. When we had discussed the initial idea with Folio we had no idea that the final build would look this good. You guys rock!.
"I am happy to recogzine the work that was done by the Folio3 team. Our end users are very satisfied with the user interface and the performance of the app – and are excited to be more mobile. I appreciate the hard work and commiment to deliver a top quality solution. I look forward to continuing our business relationship."
"The Folio3 team has consistently exceeded our expectations. It felt as if we were working with an onshore team. It was their ability to understand our needs and keep us engaged throughout the entire process that has resulted in an exceptional product and a valued partner.."
Yes. Cropster can synchronize roast batches, green coffee inventory, cupping data, and production activity directly into Dynamics 365 or NetSuite through a dedicated connector.
No. Roasters continue working inside Cropster while ERP handles inventory, purchasing, fulfillment, accounting, landed costing, and operational reporting workflows.
Most coffee roasting software focuses on roast profiling and production visibility. ERP adds inventory valuation, financial reporting, warehouse management, purchasing, subscriptions, fulfillment, and operational coordination.
Yes. Businesses can maintain visibility across green coffee lots, roasted inventory, packaged goods, warehouse transfers, and multi-location stock movements in real time.
The system tracks green input versus roasted output per batch, helping businesses monitor shrinkage, yield variance, and production costs more accurately.
Yes. ERP workflows can centralize wholesale fulfillment, ecommerce operations, subscriptions, cafe replenishment, and retail EDI order management through one connected system.
Yes. Freight charges, duties, storage costs, customs fees, and other import expenses can be allocated directly into inventory valuation and profitability reporting.
Yes. Both ERP platforms support integrations with Shopify, Square POS, Amazon, ShipStation, and retail EDI partners to reduce manual operational work.
Every inventory movement can be connected from origin and receiving lots through roast batches, warehouse activity, fulfillment, and customer shipments for complete traceability visibility.
Yes. Businesses can manage inventory across roasting facilities, warehouses, cafes, and fulfillment centers through centralized inventory and operational workflows.
Yes. Roast activity, inventory consumption, landed costs, and production updates can synchronize directly into ERP financial and reporting workflows automatically.
Implementation timelines vary by operational complexity, integrations, and ERP scope, though prebuilt coffee workflows help accelerate deployment significantly.
